Your personal details are secured and safeguarded in accordance with the General Data Protection Regulation (GDPR).

MyFMS, a service of Micpoint B.V. (established at Vlierweg 38 A, 3991 BD Houten, The Netherlands), is responsible for the processing of personal details to carry out our service.

Version 1.0 – 23 May 2018

Contact information

www.myfms.com Vlierweg 38 A, 3991 BD Houten, The Netherlands +31 (0) 30 - 6355700

Personal details processed by us
Micpoint B.V. processes your personal details because you make use of our services and/or because you provide them yourself. They include the following:
- First and last name
- Address
- Telephone number
- E-mail address
- IP address
- Location details

Special and/or sensitive personal details
Our website and services do not intend to collect details from website visitors under the age of 16, unless they have explicit permission from a parent or guardian. However, we cannot verify whether a visitor is older than 16 years. We therefore advise parents to keep an eye on their child’s online activities, to prevent the collection of personal details of the child without the parent’s permission. If you are certain that we have gathered personal details of your child without permission, contact us through privacy@micpoint.nl and we will remove the information.

Our purposes and basis for processing personal details
Micpoint processes your personal details for the following purposes:
- Mileage registration
- Follow-up on emergency reports
- Contacting you by phone or e-mail whenever this is required, to ensure our services are carried out well
- Sending our newsletter and/or advertising brochure
- Informing you about changes in our services and products

Automated decision-making
Micpoint B.V. does not make decisions based on automated processing which could have (serious) consequences for persons. This involves decisions made by computer software programs or systems without any human interference (for example an employee from Micpoint B.V.). Micpoint B.V. uses the following computer programs or systems: MyFMS for registering the mileage of an individual user from an organization who is authorized to log in with his or her e-mail address.

How long are personal details kept?
Micpoint B.V. does not keep your personal details any longer than necessary to realize the purposes for which they are gathered. We apply the following retention periods for personal details in the following categories:

Name and address, e-mail address and telephone number for Veguard customers
Retention period with a maximum of 2 years after the subscription has ended.

First and last name are necessary to identify a user in the system and to provide reports with the correct owner details.
Retention period with a maximum of 2 years after the subscription has ended.

Address is optional and not mandatory. Only if the organization wants to make use of Time Management, the address is used to determine whether a ride is characterized as commuter traffic.
Retention period with a maximum of 2 years after the subscription has ended.

A telephone number is optional and not mandatory, only used for the convenience of the organization’s administrator to find out the telephone number of the user (employee).
Retention period with a maximum of 2 years after the subscription has ended.

An e-mail address is necessary to be able to log in on the platform and to verify the user.
Retention period with a maximum of 2 years after the agreement has ended.

The IP address is stored for security measures used for IP White listing and to identify whether a user is logging in to an account on different devices.
Retention period not longer than 6 months.

Location data is necessary to be able to determine a route using coordinates and to show the user’s whereabouts.

The route data is kept for a maximum of 7 years, which is the retention period required by law for fiscal rides.

Analytical data is gathered by Google. We store this data for website analysis for a maximum of 26 months.

Sharing of personal details with third parties
Micpoint B.V. only shares details with third parties when this is necessary to fulfil our agreement with you, or to meet a legal requirement.

Cookies or comparable technologies we use
Micpoint B.V. only uses technical, functional and analytical cookies which do not breach your privacy. A cookie is a small text file that is stored on your computer, tablet or smartphone during the first visit to our website. The cookies we use are necessary for the website’s technical operation and user-friendliness. They allow the website to function properly and to remember your preferences, for instance. They also allow us to optimize our website. You can refuse cookies by configuring your internet browser as such that it no longer stores cookies. You can also remove all stored information through your browser settings.

View, change or remove details
You are entitled to view, change or remove personal details. This is done through the personal settings of your account. You also have the right to withdraw your approval of processing details or to object against the processing of your details by our company. You are also entitled to have data transferred. This means that you can request us to send the personal details, kept by us in a data file, to yourself or any organization you mention. If you wish to use the right to object and/or the right for data transferability, or if you have any other questions/remarks about data processing, please send a specified request to privacy@micpoint.nl. To ensure that the request was done by you, we ask you to include a copy of your identity card with the request. To protect your privacy, make sure you black out your passport photo, the MRZ (machine readable zone, the section with numbers), passport/ID number and also your citizen services number on the copy. Micpoint B.V. will answer your request as soon as possible, within four weeks at the latest. We would also like to point out that you have the possibility to file a complaint with the Dutch Data Protection Authority (‘Autoriteit Persoonsgegevens’), by following this link: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons.

How we secure personal details
Micpoint B.V. is serious when it comes to protecting your details and takes the appropriate measures to prevent abuse, loss, unauthorized access, unwanted publication and unlawful alterations. If you have the impression that your data is not sufficiently protected or if there are indications of abuse, please contact our customer service or e-mail us at privacy@micpoint.nl.

Questions
If you would like to learn more about our privacy and cookies statement, please contact us through privacy@micpoint.nl.